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How to Use ‘Send Mail’ Feature in Horilla for Candidate Communication in HRMS

HR Software

January 4, 2024


In the dynamic realm of Human Resource Management Systems (HRMS), Horilla stands as an exemplary solution, embodying the principles of versatility, innovation, and accessibility. Built on the robust foundation of Python Django, Horilla HRMS Software has emerged as a distinctive and powerful free and open-source HRMS, addressing the diverse needs of organizations across the globe.

Among its array of features, the dynamic “Send Mail” functionality takes center stage, redefining how HR managers communicate throughout the intricate phases of recruitment and onboarding.

This blog aims to delve into the multifaceted nature of Horilla’s HRMS, emphasizing its commitment to flexibility and personalization, and how the dynamic “Send Mail” feature contributes to enhancing the overall HR process, delivering a more enriched and engaging candidate experience.

To read more about hiring process works in Horilla HR Software, refer to our blog How Does the Hiring Process Works in Horilla HR Software

Unveiling the Power of Horilla’s Dynamic ‘Send Mail’ Feature:

Horilla’s “Send Mail” feature isn’t just a communication tool; it’s a strategic asset, bringing together the core principles of flexibility, personalization, and operational efficiency.

Let’s explore how each facet of this feature plays a crucial role in transforming candidate communication.

Personalization Through Dynamic Email Templates:

At the heart of Horilla’s communication prowess is its ability to deliver personalized interactions. While not fully automated, HR managers can harness the power of dynamic email templates that intelligently fetch candidate data in real time. This dynamic infusion of information into the email body not only saves time but creates a unique and personalized touch, laying the foundation for a positive candidate experience right from the outset.

Attachments for a Holistic Approach:

Recognizing the significance of formal documentation in the HR process, Horilla HRMS empowers HR managers to attach multiple email templates as part of the communication process. This multifaceted approach ensures that essential documents, such as offer letters, contracts, or onboarding materials, are seamlessly integrated, fostering a comprehensive and professional interaction with the candidate.

Flexibility with Local File Attachments:

Horilla understands that HR workflows vary across organizations. The “Send Mail” feature accommodates this diversity by allowing HR managers to attach local files. Whether managing certain documents externally or integrating external materials seamlessly, this level of flexibility ensures a tailored and adaptable approach to communication that aligns seamlessly with organizational practices.

WSGIEditor for Creative Message Design:

To add a layer of creativity to the communication process, Horilla incorporates a WSGIEditor. This powerful tool allows HR managers to design the message body with flair and visual appeal. Beyond the structured templates, this feature provides the freedom to craft visually appealing and customized email content, maintaining a consistent brand image and communication style.

A Glimpse into HR Efficiency:

Horilla’s dynamic “Send Mail” feature catalyzes enhancing HR efficiency on multiple fronts:

  • Time Savings: By streamlining communication without fully automating it, the feature frees up valuable time for HR managers, enabling them to focus on strategic aspects of recruitment and onboarding.
  • Personalization Impact: Through personalized templates and attachments, HR managers can establish a meaningful connection with candidates, setting the stage for a successful employer-candidate relationship.
  • Adaptability: The feature’s flexibility caters to the diverse workflows within HR departments, making it a versatile solution adaptable to organizations with varied practices and processes.

To read more about sending salary slips to employees via email in Horilla Payroll Management Software, refer to our blog How to Send Salary Slips to Employees via Email in Horilla Payroll Management Software


As a reliable and forward-thinking ally for HR professionals, Horilla, with its dynamic “Send Mail” feature, paves the way for seamless communication and a superior candidate experience. In a landscape where personalization and flexibility are paramount, Horilla stands at the forefront, transforming HR communication one email at a time. The future of HR communication is indeed dynamic, and Horilla HRMS is leading the way with innovation, adaptability, and a commitment to excellence in candidate interaction.

Horilla Editorial Team Author

Horilla Editorial Team is a group of experienced writers and editors who are passionate about HR software. We have a deep understanding of the HR landscape and are committed to providing our readers with the most up-to-date and informative content. We have written extensively on a variety of HR software topics, including applicant tracking systems, performance management software, and payroll software etc. We are always looking for new ways to share our knowledge with the HR community. If you have a question about HR software, please don't hesitate to contact us.