Recruitment

The recruitment software module allows HR professionals to create and manage job postings, receive and review resumes, manage interviews, and track candidate progress throughout the hiring process.

Pipeline

By creating recruitment we can add the stage to manage candidates or applicants, You can add managers to manage the stage and the recruitment. By adding the managers can get certain permission to play around with the pipeline and complete the hiring process. The best-suggested way to create recruitment is from the pipeline view. It includes both tabular structure and kanban structure.

• Recruitment

For now, Horilla’s recruitment process is done under any job position. That is, when you create a recruitment you must choose a job position for the recruitment and fill in the necessary details on the form like how many vacancies, who would be the managers, and so on. Once you create the recruitment now you can create stages to it. Once the hiring process is completed you can close the recruitment by editing it, the edit option is available in the three dots in the recruitment tabs.

• Stage

You can create stages related to the recruitment or the job position chosen in it. For different Recruitment openings stages may vary depending on the job position. By choosing the stage managers they can add candidates to the stages and update their stages.

• Candidate Stage Update

You can update the candidate stage by changing the stage options in the dropdown in the candidate row and also possible to update by dragging the candidate to the next stage.

• Send Mail, Note, and Resume

In the button group in the candidate row, by clicking the mailbox icon you can send acknowledgment mail to the candidate.

The next newspaper icon is used to add remark notes to the candidates, so you can mark all the requirements required by the candidates through the Interviews and the hiring process. By clicking the eye icon now you can see all the remarks related to the candidates.

By clicking the document icon in the button group it will redirect you to the resume page, so from there you can see all the details of the candidate.

• Application Form

By going to the URL path ‘/recruitment/application-form’, candidates can register themselves for the open recruitment or you can share the URL to fill in details of the candidates. By filling out the form they will automatically register for the initial or first stage of recruitment.

• Hire Candidate

Once you put the candidate on the hired stage with the `hired` stage type, then now the candidate’s onboarding process may start by going through the onboarding process in Horilla.

Kanban 

Kanban is the suggested view when many applicants are in the hiring process. From here all the functionality in the pipeline like notes, and send-mail are available in the three dots.

Candidate directory

All the candidates that are available in all recruitment section can be found in the Candiadate section marked as 1 under recruitment menu. Here we have both kanban view and list view of candidates. The navbar marked as 2 includes a search bar filter and group by option. Inside the action button we have export, bulk archive and bulk unarchive options. And by using the create button we can create a candidate from inside the software. And quick filters are marked as 3 which is for easy filtration. In the list view there are 4 options marked as 4, first one is convert to employee if the admin need to convert a candidate to and employee just by a single click en employee will be created with all the available details of that candidate. Next option is to skill zone it means when a candidate is not applicable for the current post or if we need that candidate later then he/she can be send to skill zone. And other one is just to reject a candidate, by adding a reject reason and description admin can reject a candidate. The candidate reject reason can be created from settings->Recruitment->Candidate reject reason. The last option is send mail, if from the admin side need to send a mail to the candidate he can simply do it from here.

By clicking on the row it will redirect to candidate individual view.

Here is the individual view of a candidate. At the right top, we can see an edit button for updating the details of the candidate, beside a button for converting the candidate to employee, if is already done the button will disappear. The star indicates the rating of the candidate, the ratings can be given by the employees who are in recruitment or stage managers who can see the candidate in the pipeline from the pipeline view they can give a rating to the candidate, its average is taken here. There are some tabs for more details, About is for the candidate’s personal information and the recruitment information that the candidate applied for. The next one is to see the resume of the candidate. The survey option is to see the candidate’s response if any survey question is asked at job application filling time. The recruitment survey has a main section that will explain in detail. The note section is to add some notes to the candidate by the managers of the recruitment. At some stage or anytime notes are needed for further queries. The history field is for maintaining the history for the candidate. Rating is to view, which employees are rated the candidates and what was the rating that they given to the candidate. The final section is the mail log to see the details of the mail that is sent to the candidate.

Recruitment View

All active recruitments can be viewed here. By clicking on the “Recruitment” tab within the recruitment interface (marked as 1), administrators or managers can access the recruitment view. default “closed: false” filter applied (marked as 3), Admins can search, filter, or create recruitments (marked as 2). Quick filters are available for easy sorting, with corresponding border colors for the list items for visual identification. The default view is an accordion style, allowing users to access more details about each recruitment by clicking on the list item. Users can edit, duplicate, archive, delete, or share the recruitment link using the appropriate buttons in the action column (marked as 5). The total number of hired candidates and total applicants are displayed in the “Total Hires” column (marked as 4).

Stage View

Certainly, Stages feature streamlines the hiring process, allowing users to navigate through recruitment stages with ease.To access the option navigate to the stages option in the recruitment menu (marked as 1), the Stages section provides a user-friendly interface with clear indicators for each stage. This visual cue, coupled with the list view and search functionality, facilitates efficient stage management from the nav bar (marked as 2). Users can also customize stages according to their organization’s workflow, ensuring a personalized and effective recruitment experience with clear indications at every step.

 Recruitment Survey and Application

The Recruitment Survey feature is a pivotal component of Horilla HRMS, playing a crucial role in gathering essential information from applicants during the registration process through the candidate application form. Within the system, HR managers have the flexibility to organize questions into template survey groups, streamlining the inquiry process. Users can easily augment the survey sections by employing the “Add Question” option, denoted by the number 3 marker. Furthermore, the system facilitates the creation of new template groups, such as a “Personal Questionnaire Group” or a “Study Group,” using the option marked as 2 in the section. For convenient access to all open job positions, the system provides a straightforward option marked as 4. Lastly, the platform enables the sharing of open job opportunities with candidates or through various channels such as the company website and social media platforms, enhancing visibility and engagement in the recruitment process. To access the open jobs and application form feature, go to option 4.

The open recruitment platform can be publicly accessed via the company website or social media platforms after sharing. Once shared, applicants can access the open jobs and follow a simple two-step process to apply(step 1 and two). Following these steps,

 applicants can easily fill in their information and access the customized survey or questionnaire created for the recruitment process.

Once the application survey is completed the registration process also completes.

Skill Zone

This view is accessible only to users with permission to view the Skill Zone. Users can access this view by clicking on the “Skill Zone” tab within the recruitment sidebar (marked as 1). Users can search, filter, or create Skill Zone categories within this view using the search bar and corresponding buttons (marked as 2).

Users can edit, archive, delete, or add candidates to the Skill Zone categories using the appropriate buttons (marked as 3). More details about the candidates in the Skill Zone can be viewed by expanding the accordion. From the action column (marked as 4), users can edit or delete candidates and view their resumes.