Go With Horilla over Freshteam HRMS
Horilla offers all the features you would expect from your favorite HRMS software and much more. It's free & open-source!
Freshteam Is Discontinuing — What’s the Best Replacement?
If you're searching for a Freshteam alternative or replacement, exploring HR software options after a Freshteam shutdown, planning to migrate from Freshteam, or looking for the best HRMS instead of Freshteam, it’s clear you need a more scalable and future-ready solution. Many growing organizations seek a platform that removes limitations, reduces long-term cost risks, and provides complete workforce management without dependency on multiple external tools.
Horilla is built to be the most complete replacement available today. Unlike Freshteam, Horilla offers both SaaS (Horilla Cloud) and a self-hosted open-source edition, giving organizations full flexibility and control. It includes built-in payroll, attendance and shift management, asset tracking, and an internal HR helpdesk, all within a single unified system, without forced per-employee lock-in.
Deployment Model & Ownership
Architecture & Control Comparison| Category | Horilla Cloud (SaaS) | Horilla Self-Hosted | Freshteam |
|---|---|---|---|
| Deployment | Fully Managed SaaS | Deploy on your own servers | SaaS Only |
| Infrastructure Control | Managed by Horilla | Full customer control | Managed by Freshworks |
| Source Code Access | No | Yes (LGPL Open Source) | No |
| Data Sovereignty | Managed cloud | Your infrastructure | Freshworks Cloud |
| Vendor Lock-In | Optional | None | Mandatory |
| Customization Depth | Configurable | Fully Customizable | Limited |
| Exit Flexibility | High | Complete | Contract-bound |
Platform Positioning
Strategic Advantage
Freshteam
Freshteam operates purely as a SaaS platform, meaning organizations must rely entirely on Freshworks’ hosted cloud infrastructure. While this provides simplicity and convenience, it limits flexibility for businesses that require deeper infrastructure control.
Horilla
Horilla offers complete flexibility in deployment:
SaaS convenience
Fully managed cloud experience with automatic updates and minimal maintenance.
OR full ownership
Deploy on your own servers with complete control over infrastructure and configurations.
This dual deployment model ensures organizations are not locked into a single operational path and can adapt as their business evolves.
- Data sovereignty – Ensuring employee data remains within specific geographic jurisdictions.
- Compliance – Meeting regulatory standards such as GDPR, ISO, or industry-specific policies.
- Long-term vendor risk – Reducing dependency on a single SaaS provider’s pricing and roadmap decisions.
Core HR & Payroll Capability
Payroll ComparisonUnlike Freshteam, which does not offer payroll capabilities, Horilla includes a built-in native payroll module designed to streamline salary processing and compliance management.
Horilla
Freshteam
Native Payroll Engine
Attendance-Based Salary
Overtime Computation
Allowance Rules
Tax Slab Management
Payslip Generation
Payroll Audit Logs
Pre-Payroll Validation
Overtime Computation
Attendance & Workforce Tracking
Workforce Visibility ComparisonWhen attendance is not connected to payroll, organizations face higher payroll inaccuracies, increased compliance exposure, and reduced workforce visibility. Horilla eliminates these risks by integrating attendance and payroll into a unified system.
Horilla
Freshteam
Clock-In / Clock-Out
Shift-Based Attendance
Grace Time Rules
Overtime Tracking
Attendance Heatmap
Leave Conflict Detection
Monthly Work Hour Dashboard
Performance Management & OKRs
Performance Capability ComparisonHorilla embeds performance tracking within the employee profile itself, ensuring a unified experience without the need for separate tools.
Horilla
Freshteam
OKR Cascading
360-Degree Feedback
Peer Reviews
Continuous Feedback Cycles
Goal Alignment Across Org
Performance Dashboard
Asset Management
Asset Module ComparisonHorilla streamlines asset management by enabling users to add assets in batches, simplifying usage and tracking, which is especially useful for organizations managing large quantities of assets. Conversely.
Horilla
Freshteam
Asset Registry
Asset Allocation
Return Tracking
Offboarding Asset Recovery
Audit Trail
Maintenance Alerts
Internal HR Helpdesk
HR Support ComparisonTo access full helpdesk and ticketing capabilities, Freshteam relies on integration with Freshdesk.
Horilla
Freshteam
HR Ticketing
Category Routing
Suggestion Tracking
SLA Handling
Escalation Workflows
Shift Management & Scheduling
Shift ComparisonFreshteam lacks support for structured shift workflows within its core system, making it challenging for organizations that rely on rotational shifts, complex scheduling, or multi-location workforce management.
Horilla
Freshteam
Multiple Named Shifts
Rotational Scheduling
Temporary Shift Changes
Shift Transfers
Department-Level Policies
Cost & Pricing Structure
Pricing Model Comparison| Cost Factor | Horilla Cloud | Horilla Self-Hosted | Freshteam |
|---|---|---|---|
| Per Employee Pricing | Flexible | None | Yes |
| Payroll Add-on | Included | Included | External |
| Helpdesk Add-on | Included | Included | Requires Freshdesk |
| Asset Management | Included | Included | Requires Freshdesk |
| Total Cost Over 3 Years | Lower | Lowest | Higher |
Cost & Vendor
Long-Term Risk
Freshteam
- Per-employee cost increases as you grow.
Horilla
- Predictable or flat cost structure.
- Self-hosted eliminates user-based pricing.
Switch Platforms Without Losing Data
Migration from Freshteam to Horilla
What We Migrate
- Employee master data
- Leave balances
- Organizational hierarchy
- Documents
- Performance records
- Historical HR data
Migration Workflow
- Export Freshteam data
- Structured data mapping
- Secure import into Horilla
- Payroll & attendance configuration
- User training
- Go-live support
Why Horilla Is the Strongest Freshteam Alternative
- ★ Full HRMS
- ★ Workforce management platform
- ★ Payroll engine
- ★ Performance system
- ★ Asset tracker
- ★ HR support desk
- ★ Flexible SaaS + Open-source hybrid
