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What is Candidate Self Tracking & How to Enable it in Horilla HRMS

HRMS Software
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October 9, 2024

what-is-candidate-self-tracking-and-how-to-enable-it-in-horilla-hrms

In the competitive world of recruitment, providing candidates with transparency and real-time updates about their application status is crucial. Horilla HRMS offers a convenient Candidate Self Tracking feature that allows candidates to track their progress and see whether they’ve been hired, all from a user-friendly interface.

Here’s a step-by-step guide to enabling and using this feature in Horilla HRMS.

What is Candidate Self Tracking?

Candidate self tracking in Horilla HRMS is a feature that empowers candidates by allowing them to monitor the status of their job application. This saves time for both the HR team and the candidate, providing a seamless way for applicants to stay informed.

Why Use Candidate Self Tracking?

  • Improved Candidate Experience: Transparency builds trust and enhances the candidate’s experience.
  • Time Efficiency: Reduces the need for manual status update requests and communication between HR teams and candidates.

How to Enable Candidate Self Tracking in Horilla HRMS?

Navigate to Settings:

In the main Navbar, go to Settings.

Choose Candidate Self Tracking:

In the settings menu, locate the Candidate Self Tracking option.

Toggle Feature:

Now let’s enable the Application tracking feature. After enabling the feature, make sure to save your changes so that the new setting is applied across the system. If you want to enable the rating visibility, then you can also enable the feature

Once the candidate self tracking feature is enabled, you can send the tracking link directly to the candidates.

https://<your-domain>/recruitment/candidate-self-status-tracking

Note: Create a mail template with the above link

From the link, the candidate can log in using the email and mobile number.

Automate with Horilla Mail Automation:

  • Horilla HRMS allows you to integrate email automation for effortless communication. You can set up automatic emails that send the tracking link to candidates at specific stages of the recruitment process (e.g., after submitting the application or reaching an interview stage).
  • To read more about setting up mail automation feature in Horilla HRMS Software, refer to our blog How to Set Up Mail Automation Feature in Horilla HRMS Software

Navigate to the candidate in the recruitment pipeline, from the pipeline in Horilla HRMS, you’ll find the option to send mail.

You can send the link through the system’s built-in email template feature or copy the link and send it through your organization’s email client.

Email Template Suggestions: When sending the self tracking link, you can use a predefined template to maintain professionalism and consistency. Here’s an alternative email template you can use:

Subject: Track Your Application Status

Dear {{candidate.get_full_name}},

We are excited to inform you that you can now track the status of your job application with us. To view your current application stage, please click on the link below:

https://<your-domain>/recruitment/candidate-self-status-tracking


Thank you for your interest in {{candidate.get_company}}. We look forward to progressing through the recruitment journey with you.

Best regards,
{{self.get_full_name}}

What are the Benefits of Candidate Self Tracking

  • Transparency: Candidates can see exactly where they are in the recruitment process, and assessment stages, or if they’ve been hired.
  • Real-Time Updates: Since the link is tied directly to the Horilla HRMS system, any changes made on the recruitment pipeline are reflected instantly.
  • Customizable: You can control when the self tracking link is sent, ensuring candidates are informed at the right moment in the process.

Conclusion

The Candidate Self Tracking feature in Horilla HRMS is a powerful tool that not only improves communication with candidates but also enhances their overall experience with your organization. By enabling self tracking, you provide applicants with the transparency they value while reducing the workload on your HR team.

Enable this feature today, automate the process, and make your recruitment pipeline smoother and more efficient!

Horilla Editorial Team Author

Horilla Editorial Team is a group of experienced writers and editors who are passionate about HR software. We have a deep understanding of the HR landscape and are committed to providing our readers with the most up-to-date and informative content. We have written extensively on a variety of HR software topics, including applicant tracking systems, performance management software, and payroll software etc. We are always looking for new ways to share our knowledge with the HR community. If you have a question about HR software, please don't hesitate to contact us.