Smarter Asset Management with the Asset Dashboard in Horilla HRMS
In every organization, assets are at the core of day-to-day operations. From laptops and mobile devices to vehicles, tools, and office equipment—keeping track of what’s available, what’s in use, and who it’s assigned to can be overwhelming without the right system.
Horilla HRMS makes this easier with its Asset Dashboard—a centralized, visual hub where businesses can monitor their assets at a glance.
What is the Asset Dashboard?
The Asset Dashboard in Horilla HRMS is an interactive control panel that provides real-time insights into your company’s asset usage, requests, and availability. Instead of searching through spreadsheets or scattered reports, managers and HR teams get a clear overview of everything in one place.
It’s designed to answer key questions instantly, such as:
- How many assets do we currently own?
- How many are in use and how many are available?
- Are there any pending asset requests?
- Which employees currently hold specific assets?
- Key Highlights of the Asset Dashboard
When you access the Asset Dashboard, you’ll find several powerful components that make asset tracking efficient and intuitive:
1. Total Assets Overview
- At the top of the dashboard, you’ll see quick stats showing:
- Total Assets – The total number of assets owned by the organization.
- Asset Requests – The number of pending requests submitted by employees.
- Assets in Use – How many assets are currently allocated and being used?
- This snapshot helps managers understand resource distribution instantly.
2. Asset Chart (Visual Breakdown)
A pie chart shows the status of assets categorized as:
- In Use – Currently assigned to employees.
- Available – Ready for allocation.
- Not Available – Damaged, under repair, or otherwise unusable.
- This visual representation makes it easy to assess the overall asset health at a glance.
3. Asset Requests to Approve
The dashboard highlights pending asset requests from employees, including:
- Request user details (name + employee code)
- Asset category requested
- Request date
- Current status (Requested, Approved, or Rejected)
With quick action buttons (✔ Approve / ✖ Reject), managers can process requests directly from the dashboard.
4. Assets in Use (Category-Wise Chart)
A bar graph displays assets grouped by type—such as laptops, phones, bags, vehicles, cameras, and more. This helps in spotting trends (e.g., high laptop usage vs. low camera usage), guiding purchase decisions, and preventing overstocking or shortages.
5. Allocated Assets (User-Wise List)
At the bottom right, the dashboard shows a table of assets currently assigned, including:
- Employee Name
- Asset Name & ID
- Assigned Date
This ensures quick tracking of who holds which asset, reducing confusion and ensuring accountability.
Why the Asset Dashboard Matters
- Clear Visibility – Real-time insights into company-wide assets.
- Faster Decisions – Approve/reject requests instantly.
- Better Planning – Understand demand patterns and allocate budgets wisely.
- Accountability – Always know who holds what asset.
- Risk Reduction – Spot potential shortages or misuse early.
Example in Action
Imagine you manage a company with 185 assets. The dashboard shows that 19 are currently in use, and 4 new requests are waiting for approval. A quick glance at the pie chart reveals that a majority of laptops are already allocated. With this information, you can decide whether to approve a new laptop request immediately or plan an additional purchase.
Conclusion
The Asset Dashboard in Horilla HRMS transforms asset management from a tedious manual process into a streamlined, data-driven experience. With real-time insights, visual charts, and instant approval workflows, it empowers organizations to manage their resources more efficiently and transparently.
Whether you’re an HR professional, IT admin, or business leader, the Asset Dashboard gives you the clarity you need to keep your organization running smoothly.
