Overview of Employee Reports in Horilla HRMS

Managing people effectively means understanding their roles, departments, shifts, and trends over time. Horilla’s Employee Reports module takes this to the next level by turning raw employee data into digestible insights through flexible visualization and statistical tools.

Whether you’re an HR executive, department head, or business analyst, the Employee Reports dashboard equips you with everything you need to view, segment, and export employee data in both tabular and visual formats.

In this blog, we’ll explore how the Employee Reports section in Horilla helps HR teams gain meaningful insights, streamline operations, and make informed decisions.

Where to Find It?

You can access the Employee Reports section by navigating to:

Sidebar → Reports → Employee

This opens up a clean, interactive dashboard titled “Employee Reports” where you can analyze employee data based on various attributes.

Choose How to Group Employee Data

Horilla HRMS’s Employee Reports module lets you group employee information by various key attributes (columns), and then view it using different visualization styles (charts or tables).

Available Columns for Grouping:

You can group employee data using any of the following filters from the “Table” dropdown:

• Gender
• Work Type
• Shift
• Employee Type
• Reporting Manager
• Date of Joining
• Experience
• Company

These allow you to structure the report around demographic, organizational, or experience-based metrics.

Choose How to Display Data

Once you’ve selected your grouping columns, you can choose from a rich set of chart types and visualization styles to present the data clearly and meaningfully.

Visualization Options:

From the “View Type” / “Table” dropdown, choose from:

• Table (default tabular view)
• Table Bar Chart
• Heatmap
• Row Heatmap
• Column Heatmap
• Horizontal Bar Chart
• Horizontal Stacked Bar Chart
• Bar Chart
• Stacked Bar Chart
• Line Chart
• Area Chart
• Scatter Chart
• Multiple Pie Chart

Example: Group by Department and display as a table to visualize employee distribution by department.

Visual Charting Options

No more just tables! Horilla now supports multiple chart types to visualize employee data:

Chart Types Available	Description
Table / Pivot Table	Tabular data format with count columns
Bar & Stacked Bar Charts	Compare counts across groups
Horizontal Bar & Stacked Charts	Useful for long labels
Line & Area Charts	Trend analysis over time
Scatter Chart	Correlation exploration
Heatmaps (Row, Col, Combined)	Highlight the intensity of values
Pie Charts (Multiple Pie)	Show proportional data across categories

Eg: When you change the type option to the Barchart for the previous example

Export to Excel/CSV

Once you’re done filtering or visualizing, click the “Export Table” button to download the data instantly.

This makes it super convenient for:

• Internal audits
• Payroll inputs
• Board presentations

Real-world Scenarios

Here’s how real HR teams can utilize this module:

• Hiring Insights: Track which departments are growing based on the date of joining.
• Shift Planning: View the number of employees assigned to each shift for balanced scheduling.
• Experience Gaps: Calculate the average experience in each team to aid succession planning.
• Remote vs On-site: Analyze work types for hybrid/remote workforce ratios.
• Manager Load: List employees by reporting manager for workload balancing.

Tips to Maximize Reporting Power

• Combine multiple filters to get precise slices of data (e.g., Work Type + Shift + Department).
• Use “Count as Fraction of Total” to understand what portion a group represents.
• Switch between table and chart views based on what you’re analyzing.
• Don’t forget to export frequently used reports for future reference.

Conclusion

The Employee Reports feature in Horilla isn’t just a report builder; it’s a visual and statistical powerhouse. Whether you’re trying to identify workforce trends, plan team capacity, or ensure diversity and balance, Horilla provides all the tools to extract meaning from your employee data.

With its intuitive filters, rich visualization options, and advanced metrics, HR professionals and team leads alike can confidently drive data-backed decisions.