How to Track & Optimize Team Productivity in Horilla HRMS Time Sheet
In today’s dynamic work environment, optimizing employee productivity and tracking project progress efficiently is more important than ever. Organizations need transparent and streamlined systems to ensure that tasks are progressing on schedule and that teams are utilizing their work hours effectively. This is where Horilla’s Time Sheet module becomes an invaluable tool.
Whether you’re managing a small startup or a large-scale enterprise, having a clear view of where time is being spent can lead to better planning, more accurate billing, increased accountability, and improved project delivery. Horilla’s Time Sheet module offers a comprehensive yet simple solution to track work hours, tasks, and employee contributions, all in one place.
What is the Time Sheet Feature in Horilla?
The Time Sheet feature in Horilla allows employees to log the time they’ve spent on different tasks across projects. Managers and admins get instant visibility into who is working on what, how long tasks are taking, and where bottlenecks might be occurring. This promotes transparency, enables data-driven decision-making, and empowers organizations to optimize team performance.
Each timesheet entry includes detailed information such as:
● The project and task being worked on
● The employee assigned
● The duration and status of the task
● A short description of the work completed
By logging these details regularly, teams can analyze trends, track progress over time, and make informed resourcing decisions.
How to Create a Time Sheet in Horilla
Creating a new timesheet entry in Horilla HRMS is a straightforward process designed for speed and simplicity.
Here’s a step-by-step guide to walk you through it:
On the Time Sheet dashboard, click the “Create” button located at the top-right corner. This will open a new form where the entry details can be filled in.
From the dropdown menu, choose the project under which the task falls. This helps in associating the time log with a specific project, allowing for better project-wise tracking.
Once the project is selected, you’ll be able to pick the relevant task from the task list. This ensures that time is being logged accurately for specific deliverables or work items.
If the task has already been assigned to the logged-in user, the Employee field will be auto-filled. This ensures ease of use and reduces data-entry errors.
Select the date for which you are logging the hours. This enables retrospective logging as well as current-day tracking.
Specify the total time you’ve worked on the task—e.g., 2 hours, 3.5 hours, etc. This input is crucial for analyzing productivity and for any billing-related requirements in client projects.
Pick the current status of the task from a predefined list. Options typically include:
● In Progress
● Completed
● Pending Review
This status helps managers quickly understand the progress and address blockers if any.
Provide a brief summary of the work done. This could include details like “Fixed asset import issue,” “Completed user login validation,” or “Updated client reporting module.” These descriptions help provide context to the time log.
After all fields are filled in, click the Save button. Your entry will be added to the time sheet dashboard instantly.
Filtering and Grouping Timesheets
Horilla offers a powerful dashboard for managing timesheet entries. Once entries are created, admins and managers can filter and group them based on different criteria for better insights.
The dashboard includes filters for:
● Employee
● Project
● Task
● Status
● Date Range
These filters help you narrow down entries quickly and focus on the data that matters most.
You can group timesheets by:
● Employee
● Project
● Task
This grouping feature makes it easy to analyze how time is distributed across team members or projects, enabling more effective resource planning.
Why Use Horilla’s Time Sheet Module?
● Improved Accountability: Employees can track their progress and showcase their daily contributions.
● Project Transparency: Managers get real-time visibility into how much time is being spent and by whom.
● Billing & Forecasting: Historical time data helps estimate costs and forecast similar tasks in future projects.
● Ease of Use: The intuitive form design means less time logging and more time doing.
Conclusion
By integrating time tracking into your daily operations with Horilla, you empower your team to work smarter, not harder. It becomes easier to meet deadlines, optimize workload distribution, and ultimately drive better business results.
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