How to Restrict Employee Chart in Horilla from Normal Employees Using Accessibility Restriction
In any growing organization, it’s crucial to control who has access to sensitive data. Horilla HRMS allows admins or HR managers to fine-tune access for different user categories, ensuring that only authorized employees can view specific modules.
In this blog, we’ll guide you step-by-step on how to restrict the Employee Chart from normal employees using the Accessibility Restriction feature in Horilla.
What is the Employee Chart & Why Restrict It?
The Employee Chart, as shown in the dashboard (highlighted in the image below), provides a visual overview of all employees in the organization, categorized by Active and In-Active status. It represents a live snapshot of your workforce, making it a key element in understanding team strength, activity trends, and resource availability.
While it may seem like a simple widget, the data it reveals can be sensitive or strategic, especially when it comes to:
- Identifying workforce capacity and availability trends
- Revealing organizational activity patterns
- Displaying potentially confidential headcount statuses
- Exposing employee status fluctuations to non-authorized users
Why Restrict It?
- Confidentiality: Not every employee should be aware of the number of inactive or transitioning employees.
- Avoid Misinterpretation: Non-HR users may misread active/inactive data, leading to confusion.
- Maintain Organizational Discipline: Especially in large teams or high-churn environments, unrestricted access could lead to speculation or internal gossip.
For these reasons, Horilla HRMS provides built-in controls to ensure only HR managers, team leads, or authorized roles can view this chart and other related insights.
Step-by-Step Guide
1. Navigate to Settings
Click the Settings icon (⚙️) on the top navigation bar (marked as [1] in the image). This will take you to the system configuration area.
2. Open General Settings
In the left-side panel, expand the General section (marked as [2]). You will find various administrative options.
3. Select Accessibility Restriction
Click on Accessibility Restriction under the General menu (highlighted as [3]). This section controls access to specific accessibility features like Default Employee View, Default Detailed View, and more.
4. Find “Can View Employees Chart”
In the right-side panel, scroll to find the section titled “Can view Employees Chart” (highlighted as [4]). Expand it to view detailed settings.
5. Configure Restrictions
Here’s where you set conditions:
Enable the “Restrict All” toggle if you want to restrict Employee Chart visibility access from normal users or employees.
If you want to provide visibility access to the features for a specific category of people, then use filters such as:
- Employee
- Job Position
- Department
- Work Type
- Employee Type
- Job Role
- Company
- Shift
- Permission
Fill in any of these fields to define who is allowed to access the Employee Chart or the accessibility feature.
To exclude a particular employee from the accessibility group, you can use the exclude employee option
Tip: If you leave all fields empty, the system will assume no restrictions, meaning all users can access the chart.
Example:
In the above example, all the employees from the HR Department can access the Employee chart except User 02 added inside the excluded employees input.
How It Works
Only users matching the defined filters will be able to access the Employee Chart. This ensures that normal employees without the appropriate designation or permissions won’t see organizational structures or sensitive hierarchy data.
Why Use This Feature?
Protect Confidentiality: Prevent exposure of company structure to unauthorized users.
Customize Access by Role: Allow managers and HR personnel to access detailed views while restricting access to general staff.
Stay Compliant: Maintain privacy standards and comply with internal data-sharing policies.
Conclusion
With Horilla’s Accessibility Restriction feature, managing feature-level access is easier and more efficient. Whether you’re a startup or a large enterprise, properly configuring access to resources like the Employee Chart helps keep your organizational data secure and role-specific.
Make it a part of your regular setup checks to ensure only the right eyes see the right data.
