How to Optimize Asset Allocation & Requests with Horilla HRMS

Efficient asset management is crucial for smooth operations in any organization. Assigning the appropriate assets to the right employees at the right time is crucial for sustaining productivity and minimizing resource waste. Mismanagement can lead to inefficiencies, delays, and added costs.
Horilla HRMS solves these challenges with its streamlined Asset Request and Allocation module, simplifying the process of requesting, approving, and assigning assets. By integrating asset management within the HRMS, it enhances tracking, improves transparency, and simplifies operations.
This blog explores the features, functionalities, and benefits of this module for both administrators and employees.
Asset Request and Allocation Overview
The Assets App in Horilla HRMS is designed for streamlined resource management. It includes a Request and Allocation menu that features three main tabs:
- Asset Tab
- Asset Request Tab
- Asset Allocation Tab
Additionally, a search and filter function in the navigation bar allows users to easily find assets, requests, or allocations. For better organization, administrators can group items by Asset Request or Allocation.

Asset Tab
The Asset Tab displays a list of assets assigned to a user, providing clarity on their allocated resources.
- Admin can see the details of their assets.
- A Return Asset button allows users to initiate the return process for any asset they no longer need.

Asset Request Tab

The Asset Request Tab provides an overview of all employee requests for assets. Key features include:
- Request New Asset:
Employees or administrators can click the add button to begin an asset request.- A form pops up, where the requesting user, category, and description of the request can be entered.

- Approval or Rejection:
Administrators can approve or reject requests.- When a request is approved, a new form appears, allowing the admin to:
- Select an asset from the requested category.
- Attach an image of the asset.
- When a request is approved, a new form appears, allowing the admin to:

- Once allocated, the asset is assigned to the user, and the Approve and Reject buttons are disabled for that request.
Asset Allocation Tab

The Asset Allocation Tab provides a comprehensive view of all allocated assets, simplifying tracking and management.
Key functionalities include:
- Allocate Assets Without a Request:
Administrators can allocate assets directly without waiting for a formal request.- Clicking the Allocate Asset button opens a form.
- The form requires details like the asset, the user receiving the allocation,and assigned user.
- Return Assets on Behalf of Users:
Administrators have the ability to return assets that were previously allocated to users. This allows for smoother retrieval of company assets when users are unavailable or when an asset is no longer required.

Asset Management in Employee Individual View
In the individual view of an employee, you can easily access the Assets tab, which provides a comprehensive overview of the assets assigned to the employee and any asset-related requests they have made.
- Allocated Assets: This section displays all the assets currently assigned to the employee, allowing managers to track which resources are in use and manage their distribution effectively.
- Employee Requests: In addition to viewing allocated assets, the tab also highlights any asset requests made by the employee, ensuring that all needs are properly logged and addressed in a timely manner.
This feature streamlines asset tracking and request management, improving operational efficiency and ensuring employees have the resources they need.

Conclusion
Effective asset management is crucial for smooth organizational operations, and the Asset Request and Allocation module in Horilla HRMS offers an intuitive, comprehensive solution to handle the entire asset lifecycle—from requests and allocations to returns.
By seamlessly integrating asset management into the HRMS platform, both administrators and employees benefit from a transparent, organized system that simplifies tracking and optimizes resource utilization.
With features like direct asset allocation, easy returns, and streamlined approval processes, Horilla HRMS ensures efficiency, reduces delays, and enhances productivity across the organization.