How Horilla HRMS Work Record Page Makes the Work Tracking Easier in 2025

Managing employee attendance and leave records can be a challenging task, especially when dealing with multiple team members. Horilla’s Work Record feature revolutionizes this process by providing an intuitive system that makes tracking and understanding attendance patterns a breeze.

How to Access the Work Record Page

Managers with appropriate permissions can easily access the Work Record feature through the attendance menu (marked as 1 on the image).  This central location provides a comprehensive view of all subordinates’ attendance and leave records, making it simple to monitor team attendance at a glance.

Understanding the Attendance Status System

The Work Record page uses a color-coded system to represent different attendance statuses, allowing managers to instantly understand the data at a glance.

Here’s an explanation of what each color signifies:

• Red: Conflict (!) – Indicates a scheduling or attendance conflict that requires immediate attention.
• Green: Present (P) – Shows the days the employee was present, making it easy to see attendance patterns.
• Gray: Absent (A) – Highlights days the employee was absent, helping managers quickly spot absentee trends.
• Blue: Expected Working (EW) – Represents days when the employee was expected to work, providing a standard view of working days for each employee.
• Yellow: Half-Day Present (HP) – Shows days the employee was only present for half a day.
• Orange: On Leave, Attendance Exists – This color flags days where leave was granted, but there is also an attendance entry, which may indicate an error or miscommunication that needs to be clarified.

This comprehensive status system allows managers to quickly identify patterns and anomalies in attendance records without having to dig through complex data. In addition to the color-coding, Horilla’s Work Record page includes a hover-over feature that allows managers to quickly see brief details about each work record by hovering their cursor over it.

Monthly View and Navigation

The Work Record view defaults to displaying the current month’s data in an easy-to-read tabular format. Users can seamlessly navigate between different months using the month input field (marked as 2 on the image), making it simple to review historical data or plan for future schedules. This flexibility in viewing different time periods helps managers track attendance patterns over time and make informed decisions about workforce management.

Advanced Filtering Capabilities

The system’s powerful filtering system transforms how managers interact with attendance data. When managers need to focus on specific employee details, they can simply click the filter button (marked as 3 on the image) and fill out the relevant criteria. This filtering capability proves invaluable when dealing with large teams or when needing to analyze attendance patterns for specific departments or individuals.

Export Functionality

One of the most valuable aspects of the Work Record feature is its ability to export filtered data to Excel (marked as 4 on the image). This functionality opens up numerous possibilities for data analysis and reporting. Managers can easily share attendance information with stakeholders, create custom reports for different departments, and maintain detailed records for compliance purposes.

The export feature streamlines the process of generating reports for upper management, preparing payroll documentation, or analyzing attendance trends over extended periods. This seamless integration with Excel makes it simple to incorporate attendance data into broader workforce management strategies.

Benefits for Organizations

The Work Record feature transforms the traditionally complex task of attendance management into a streamlined, visual process. By providing clear status indicators and comprehensive filtering options, it significantly reduces the time managers spend on administrative tasks related to attendance tracking.

The system’s ability to maintain accurate digital records minimizes human error in attendance management while ensuring compliance with organizational policies and regulatory requirements. This digital approach to attendance tracking not only improves accuracy but also provides a clear audit trail when needed.

Furthermore, the ability to quickly access and analyze attendance data helps organizations make informed decisions about staffing levels, identify potential attendance issues before they become problems, and ensure fair treatment of all employees regarding attendance policies.

Conclusion

Horilla’s Work Record feature stands as a testament to how thoughtful design and functionality can simplify complex administrative tasks. It provides managers with the tools they need to effectively monitor and manage employee attendance while reducing the administrative burden traditionally associated with these tasks. Whether you’re managing a small team or overseeing a large department, this tool offers the flexibility and efficiency needed to handle attendance tracking effectively. The combination of intuitive design, powerful filtering capabilities, and export functionality makes it an invaluable asset for modern workforce management.