How Horilla HRMS’s Asset History Tracking Makes Asset Management Easier in 2025

Asset management is a crucial aspect of any organization, especially when it involves tracking high-value resources allocated to employees. With the right tools, companies can ensure that all assets are properly assigned, monitored, and returned in good condition. That’s where Horilla HRMS’s Asset History feature comes in. This feature helps solve this problem by making it simple to track assets from the time they’re assigned until they’re returned.
In this blog, we’ll walk through how Horilla’s Asset History feature can simplify asset tracking and help your company maintain clear records.
Why Asset History Tracking is Important
When companies don’t keep good records of their assets, it becomes hard to know where everything is and who’s using what. Good asset tracking helps managers know exactly which employee has each item and when it was given to them. Asset history tracking provides a detailed view of each asset’s lifecycle, showing who the asset was assigned to, when it was returned, and the condition it was in both before and after usage. This not only helps asset managers keep an accurate record of assets but also minimizes the risk of loss or damage.
Asset history tracking also encourages accountability among employees. Knowing that asset conditions are documented makes users more conscious about maintaining these items responsibly. This level of tracking is essential for making informed decisions on repair, replacement, and inventory allocation.
How to Make Asset Management Easier with Horilla HRMS Asset History Feature
Horilla HRMS’s Asset History feature streamlines asset management by automatically creating a detailed history every time an asset is allocated to or returned by an employee. Let’s explore the features and benefits of Horilla’s Asset History function in more depth:

Automatic Tracking of Asset Lifecycle Events
- When an asset is allocated to an employee, an entry is automatically generated in the Asset History. Asset managers can upload an image of the asset’s condition at the time of allocation, providing a clear record of the asset’s state.
- Upon return, managers can upload another image documenting the asset’s condition, ensuring a comprehensive record for future reference.
Easy Access to Asset History
- Accessing the Asset History page in Horilla HRMS is simple. Go to the Asset module, click on the “Asset History” tab (marked as 1), and you’ll be directed to a filtered view of returned assets, showing only those that have completed their usage cycle.
- If you want to see all assets, including those currently assigned to employees, you can simply clear the filter. This gives you a complete view of every asset in your system.
- This initial filter makes it easy to view assets that have been fully cycled back to the company, allowing managers to review asset performance and condition over time.
Detailed Information at a Glance
The Asset History page offers a comprehensive view of each asset, displaying key details including:
- Assigned Date: The date the asset was handed over to an employee.
- Returned Date: The date when the asset was returned to the company.
- Assigned Employee: The employee to whom the asset was initially assigned.
- Return Condition: A record of the asset’s state upon return.
- Descriptions and Comments: Managers can include notes about the asset condition, usage, or other relevant details.

Flexible Filters for Customized Views
- The Asset History feature allows users to apply filters based on various criteria, such as dates, users, or asset status. Managers can quickly find specific records by adjusting these filters, saving time when retrieving information on particular assets.
- Additionally, users can group items by specific categories, making it easier to generate custom reports for analysis or review purposes.
Benefits of Using Horilla HRMS’s Asset History Feature
- Enhanced Transparency and Accountability: The clear, time-stamped records help prevent misunderstandings and encourage accountability among employees.
- Improved Decision-Making: Having detailed records of asset conditions and usage patterns allows companies to make more informed decisions about future asset purchases, repairs, and replacements.
- Saves Time for Asset Managers: With automatic history creation, asset managers no longer need to manually log events, allowing them to focus on other critical aspects of asset management.
- Greater Flexibility with Filtering Options: The ability to filter and group asset records based on various parameters provides managers with customizable views, helping them quickly access the information they need.
Conclusion
Horilla’s Asset History feature is an invaluable tool for companies looking to streamline their asset management process. By automating asset tracking and providing a complete history of each asset, Horilla helps asset managers maintain accountability, reduce loss or damage, and make data-driven decisions. If your organization values transparency, efficiency, and effective resource management, the Asset History feature in Horilla HRMS can help you achieve those goals effortlessly.