How Horilla HRMS Makes Asset History Tracking Simple and Effective
Managing company assets efficiently is a crucial part of modern business operations. From laptops and projectors to vehicles and mobile devices, every asset carries both financial and operational value. Without proper tracking, organizations risk asset mismanagement, losses, or unclear accountability. That’s where Horilla HRMS’s Asset History feature comes in, providing businesses with a clear, organized way to monitor the lifecycle of their assets.
What is Asset History in Horilla?
The Asset History feature in Horilla HRMS offers a centralized log of all company assets, showing details about their allocation, return, and current condition. Whether you’re an HR professional, an IT manager, or a business owner, this function provides complete visibility into how assets move throughout the organization.
By maintaining an easily accessible historical record, companies can track not just who used what asset but also when it was assigned, when it was returned, and its return status.
How to Access Asset History in Horilla
Accessing Asset History in Horilla is simple and intuitive. Follow these steps:
Go to the Assets Module
From the left-side navigation menu, click on Assets.
(See Step 1 in the screenshot)
Select Asset History
Under the Assets module, click on Asset History.
(See Step 2 in the screenshot)
This will open the Asset History page, where you can see the full record of asset assignments, returns, and conditions.
Key Components of Asset History
When you open the Asset History page in Horilla, you’ll see a clean, well-structured table that provides quick insights. Some of the important elements include:
Asset Information
Each entry lists the specific asset, such as laptops, phones, travel bags, or vehicles, along with their unique ID (for example: Google Pixelbook Go-LPT0039). This helps avoid confusion, especially when an organization owns multiple items of the same type.
Employee Assignment
The system tracks the employee assigned to the asset, including their name and employee code. This ensures full accountability for each item.
Assigned and Returned Dates
Asset lifecycle tracking is simplified by maintaining a clear timeline. You can quickly check when an asset was allocated and when it was returned, helping monitor usage periods and spot delays.
Return Status
Not all assets come back in perfect condition. Horilla allows admins to log the condition upon return, such as Healthy, Minor Damage, or Major Damage. This makes it easy to identify repeat issues, take preventive measures, or plan timely repairs and replacements.
Why is Asset History Important?
Transparency and Accountability
Every movement of a company-owned asset is recorded. Employees understand that they are responsible for the resources entrusted to them, which reduces the likelihood of misplacement or negligence.
Streamlined Offboarding
When employees exit, the HR or IT teams can quickly cross-check which assets were assigned to them and ensure everything is returned in proper condition before clearance.
Damage Tracking
Over time, you can analyze return statuses to identify which assets are prone to frequent wear and tear. This enables smarter purchasing decisions and more effective budget planning.
Audit-Ready Records
With detailed logs of asset assignments and conditions, your organization stays ready for internal or external audits. Asset records can be accessed instantly without needing to dig through spreadsheets or manual logs.
Improved Resource Utilization
Knowing the usage history of each asset helps in reallocation and prevents resources from lying unused.
Practical Example
Imagine your company issues laptops, mobile phones, and other tools to employees. An employee, Tech Amplify (PEP01), was assigned a Pixelbook Go on 25/08/2025 and returned it on 26/08/2025 in good condition. Another employee, Aria Powell (PEP43), returned a travel bag on 27/08/2025, but with Major Damage.
Instead of relying on memory or scattered notes, Horilla ensures these details are always available, structured, and easy to retrieve.
Conclusion
The Asset History feature in Horilla HRMS is more than just a tracking tool; it serves as a safeguard for your company’s investments. By maintaining transparency, accountability, and detailed historical records, organizations can optimize asset usage, minimize losses, and maintain a smooth workflow.
If you want to strengthen your asset management practices while keeping operations simple and efficient, Horilla’s Asset History is the feature you can’t afford to overlook.
